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Privacy Notice

In relation to the General Data Protection Regulation EU 2016/679 ("GDPR") and UK data protection legislation; this privacy notice set out the following information.

IJB Strategia (“we” or "us") are responsible for the ijbstrategia.com website (“Website”).

CATEGORIES OF PERSONAL DATA ABOUT YOU

  1. Your name and contact information such as your home and / or business address, email address and telephone number;

  2. Identity and biographical information including your nationality, date of birth, tax status, passport / national identity card details and country of domicile, your employment and employment history, job title and role, educational profile, interests and other information relevant to our provision of professional services;

  3. An understanding of your goals and objectives and other information provided to us in connection with our provision of professional services;

  4. Information in relation to your financial situation such as income, expenditure, assets and liabilities, personal borrowings, debts, savings, financings, charity, welfare, sources of wealth, as well as your bank account details and other information necessary for processing payments and for fraud prevention purposes.

  5. Non-Financial information that we may also require us to provide such services including data relating to racial or ethnic origin, political opinions, religious beliefs, trade union membership, health and sexual life and/or data relating to criminal convictions and offences.

  6. Information about our meetings with you, in particular at our offices; and / or

  7. limited usage data relating to your viewing and accessing of our email marketing materials, and your marketing preferences.

 

HOW WE COLLECT YOUR DATA

 We may collect your personal data or you may provide it to us through various means including from information:

  1. You provide to us when you meet us;

  2. About you provided to us by your organisation, agents, advisers, intermediaries or custodians of your assets;

  3. Provided to us by our clients;

  4. Provided to us by trust / estate individuals;

  5. You communicate to us by telephone, post, email or other forms of electronic communication. In this respect, we may monitor, record and store any such communication;

  6. Collected when you complete (or we complete on your behalf) client engagement formalities or register for an event;

  7. Drawn from publicly available sources or from third parties, for example when we need to conduct background checks about you;

  8. Collected via closed circuit television monitoring in our offices;

  9. Collected when you view or access our email marketing materials; and / or

  10. Collected otherwise in the normal course of providing professional services.

 

Where you are an attorney, trustee, beneficiary, legatee, testator, settlor, executor, protector or otherwise involved in the administration of charitable, private or other trusts and estates (“trust / estate individuals”), your personal data may also be processed by IJB Strategia.

HOW WE PROCESS YOUR DATA

We may process your personal data for the following purposes:

  • Providing a proposal to you or your organisation in relation to the professional services we offer and for client engagement purposes (including the carrying out of background checks);

  • Providing professional services to you (including Financial, Accounting, Taxation and Legal research and advice, and associated advisory services);

  • The processing of such data to create a contract with you, or to take steps at your request before entering into a contract with you;

  • Any other purpose for which you provide us with your personal data;

  • Managing our relationship with you (including billing and financial management) and for record-keeping purposes.

  • Dealing with any complaints or feedback you may have;

  • Monitoring and improving the performance and effectiveness of our services, including by training our staff;

  • Seeking advice on our rights and obligations, such as where we require our own legal advice, and to exercise and defend our legal rights;

  • Compliance with our legal and regulatory obligations, such as anti-money laundering laws (which may include the carrying out of background checks and retention of a record of such checks), data protection laws and tax reporting requirements, and / or to assist with investigations by police and / or other competent authorities (where such investigation complies with relevant law) and to comply with Court orders;

  • Safeguarding the security of our systems and communications; and / or

  • For security purposes generally and to ensure the safety of our employees and visitors.

  • Where we process sensitive personal data, other lawful processing grounds may apply, such as that the processing is necessary for the establishment, exercise or defence of legal claims (for example to protect and / or defend our property or rights, or those of our clients) or for reasons of substantial public interest; or where you have given us your explicit consent.

WHO DO WE SHARE YOUR INFORMATION WITH

We may share your personal data with:

  • Your organisation;

  • Third parties we engage to assist in providing our professional services, such as lawyers (including barristers), other professional services firms, IT and other consultants, public relations advisers, translators and / or couriers;

  • Intermediaries to whom we introduce you;

  • Third party service providers such as anti-money laundering services and those who offer background checks, for processing in accordance with our instructions;

  • Our own legal and professional services providers and insurers, where appropriate;

  • Third parties and their advisers in the event of the potential or actual sale or purchase of all or part of our business or assets (or any other business or assets), subject to appropriate obligations of confidentiality; and / or

  • HMRC, Companies House, Courts and other authorities in connection with the enforcement or defence of finances, accounts and taxation.

 

HOW LONG WE HOLD YOUR PERSONAL DATA FOR

We will retain your personal data for as long as is necessary to fulfil the purposes set out in this Privacy Notice.

In many cases this will mean that we shall retain your personal data for the same period as we retain your files or a copy of your files. Usually this will not be less than 6 years from the date that the relevant matter came to an end. In addition, we shall retain information obtained to meet our obligations under the anti-money laundering regulations for at least 5 years following the end of our business relationship with you. We shall retain certain of your personal data indefinitely for the purposes of conducting conflict of interest checks.

Longer retention periods may be appropriate where, for example, specific legal or public interest archival reasons apply.

 

YOUR RIGHTS

Under the GDPR you have the right to:

  • Obtain access to, and copies of, the personal data we hold about you and information about how we process it;

  • Require us to correct any inaccuracies in the personal data we hold about you;

  • Require, in certain circumstances, erasure of your personal data;

  • Require us, in certain circumstances, to restrict our data processing activities;

  • Obtain from us the personal data you have provided to us in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller;

  • Object to our use of your personal data based on our legitimate interests, on grounds relating to your specific situation;

  • Withdraw your consent, where our use of your personal data is based on that consent; and

  • Complain to the Information Commissioner's Office, which can investigate compliance with data protection law and has enforcement powers, if you are not satisfied with how we are processing your personal data.

Please contact us using the contact details below if you would like to action any of your rights above. You should note that these rights are not absolute, and we may be entitled (or required) to refuse requests where exceptions apply.

 

CHANGES TO THE POLICY

We may update this Privacy Notice in line with changes to how we process personal data. We will publish any new version of the Privacy Notice on the Website and, where appropriate, will provide you with a copy.

© IJB Strategia 2023
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